Exact duplicate
claim/service
(DUPLICATE CHARGE PAID ?002XX ON CLAIM ?001XXXXXXXXX)
(DUPLICATE CHARGE OF CLAIM ?001XXXXXXXXX NOW BEING PROCESSED)
(THIS IS A DUPLICATE OF A CHARGE WE HAVE PROCESSED)
(MORE THAN 1 E/M SERVICE BILLED ON THE SAME DAY)
Resources/tips for avoiding this denial
Before resubmitting a claim, check claims status via the SPOT (Secure Provider
Online Tool) or the Part B interactive voice response (IVR) system.
• Do not resubmit an entire claim when partial payment made; when appropriate,
resubmit denied lines only.
• Click here to review article on new claim system edits regarding duplicate
claims.
• Ensure necessary appropriate modifiers are appended to claim lines.
• Refer to the Modifier FAQs here on the First Coast Medicare provider website
for additional information.
Preventing duplicate claim denials
Effective July 1, 2013, new claim system edits may result in additional
duplicate claim denials to your practice. Please share this information with
your billing companies, vendors and clearing houses. The Centers for Medicare
& Medicaid Services (CMS) has instructed Medicare contractors to enhance
claim system edits to include same claim details in its history review of
duplicate procedures and/or services. The edits will search within paid,
finalized, pending and same claim details in history. This means that unless
applicable modifiers are included in your claim, the edits will detect
duplicate and repeat services within the same claim and/or based on a claim
previously submitted.
To minimize a potential increase in duplicate claim denials, please review your
billing software and procedures to ensure that you are billing correctly. Some
services on a claim may appear to be duplicates when, in fact, they are not.
Please ensure appropriate use of modifiers to identify procedures and services
that are not duplicates. A complete list of modifiers can be found in the Current
Procedural Terminology (CPT®) codebook. The following are a few examples of
modifiers that may be used, as applicable, to identify repeat or distinct
procedures and services on a claim:
• Modifier 76 may be used to indicate a repeat procedure or service by the same
provider, subsequent to the original procedure or service.
• Modifier 91 may be used to indicate repeat clinical diagnostic laboratory
tests. This modifier is added only when additional test results are
medically necessary on the same day.
• Modifier 59 may be used, as applicable, to identify procedures or services
that are normally reported together but are appropriate to be billed separately
under certain circumstances. Modifier 59 indicates a procedure or service by
the same provider, distinct or independent from other services, performed on
the same day.
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